Inventory Management System

A comprehensive inventory management system that streamlines the complete procurement-to-consumption lifecycle — from indent creation and vendor management to goods receipt, issue tracking and analytical reporting.

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About StockPulse

Complete procurement lifecycle, one platform

Developed by Wilsh & Harvi Pvt. Ltd., StockPulse replaces fragmented spreadsheets and manual processes with a single, integrated platform. From indents and quotations to purchase orders, goods receipt and stock issues — everything is tracked with full audit trails.

The built-in Vendor Evaluation System automatically scores vendors based on returns with category-based penalties (Damaged, Quality, Wrong Item, Expired) and severity multipliers. Track vendor performance over time and make data-driven procurement decisions.

Supports multi-branch and multi-company operations with hierarchical organization structures (Branch → Division → Department). 16 granular permission flags give you complete control over who can create, authorize or view each module.

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Dashboard

Real-Time KPI Dashboard

Total items, vendors, pending POs, reorder alerts, today's receipts and issues — all visible at a glance. Low-stock alerts with Critical/Low severity badges and an authorization queue for pending approvals across all modules.

Products

Product Master with MSDS

Full product catalogue with categories, UOM, GST, min/max/reorder levels, expiry tracking and hazardous materials flags. Upload MSDS certificates per product. Filter views for below minimum, above maximum and below reorder level.

Vendors

Vendor Management & Evaluation

Vendor profiles with GST, PAN, bank details and category mapping. Automated evaluation scoring with penalty-based system — deductions for returns based on damage type and severity. Track vendor scores over time.

Indents

Indent Management

External indents for procurement and internal indents for inter-branch stock movement. Multi-line product items with category selection, delivery location and required date. Full status tracking from pending through approval to completion.

Quotations

Multi-Vendor Quotation Comparison

Auto-match vendors to indent items by category. Send quotation requests to multiple vendors simultaneously. Side-by-side quote comparison with product-wise rate display. Generate purchase orders directly from approved quotations.

Purchase Orders

Professional PO Generation

Branded PDF purchase orders with company letterhead, vendor address, item table with UOM/quantity/rate/GST, totals section, terms & conditions and signature blocks. Configurable templates with page numbers on all pages.

Receipts

Goods Receipt & Returns

Receive against POs with partial receipt support. Track batch numbers, expiry dates and hazard classes. Goods returns with reason categories (Damaged/Quality/Wrong Item/Expired), severity levels and automatic vendor penalty scoring.

Issues

Stock Dispatch with FIFO

Issue stock to branches with hierarchical destination (Branch → Division → Department). FIFO stock deduction from oldest receipts for accurate batch tracking. Stock validation prevents issuing more than available. Linked to internal indents.

Reports

10+ Analytical Reports

Stock summary, reorder report, transaction ledger, indent/PO/quotation tracking, expiry reports, hazardous products, returns report and vendor scores. All with category, date range and search filters. One-click A4 printing.

Admin

Multi-Company & RBAC

Multi-company support with per-company letterhead, logo and templates. 16 granular permission flags per user. Organization hierarchy: Branches, Divisions, Departments. Auto-numbering counters for all document types. Automated database backups every 4 hours.

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Key Capabilities

Everything your inventory team needs in one platform

Real-Time Dashboard

Live KPIs, low-stock alerts, pending approvals and recent activity at a glance.

Product Master

Categories, UOM, GST, min/max/reorder levels, expiry tracking and MSDS upload.

Vendor Evaluation

Automated scoring with category-based penalties and severity multipliers.

Indent Management

External and internal indents with multi-line items and full status tracking.

Quotation Comparison

Multi-vendor quotes with side-by-side rate comparison and PO generation.

Purchase Orders

Professional branded PDFs with letterhead, item tables and configurable templates.

Goods Receipt & Returns

Partial receipts, batch tracking, expiry monitoring and structured return workflows.

Stock Dispatch (FIFO)

Hierarchical destinations with FIFO deduction for accurate batch tracking.

Multi-Company & RBAC

16 granular permissions, organization hierarchy and multi-company support.

Ready to streamline your inventory operations?

Write to us for a free walkthrough of StockPulse and see how it fits your organization.

sales@wilshandharvi.com